News

Cost Transfer Policy Updates

June 18, 2018
The Operations and Policy Committee (OPC) recently completed reviewing and updating the Cost Transfer Policy and Procedures. The following documents have been updated: Cost Transfer Request Form (*the Cost Transfer Form page contains the old form and new form to be used for cost transfer requests after July 1, 2018); OSP Cost Transfer Summary Flow Chart; Cost Transfer Policy; Cost Transfer FAQs; and the University's Cost Transfer Procedures. These updates will be effective for new cost... Read more about Cost Transfer Policy Updates

If You Run Into SAM Registration Processing Delays, We’ve Got Your Back

June 8, 2018

GSA now requires entities who are updating or renewing their SAM registration  to provide an original, signed and notarized letter stating that the organizational official registering the organization is the authorized administrator. The new process is slowing processing time for registrations and GSA is unable to provide estimated  processing time frames. NIH encourages applicants and recipients with existing SAM accounts to review their account information and begin the renewal process well in advance of the expiration date, to ensure all renewals are competed on time. But if you started...

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New HMS Systems Access Form

June 7, 2018

In response to feedback about the burdensome process required to request access to HMS and University financial and human resource systems, a working group was formed to develop a web-based application. This form is intended to be an initial touchpoint for requestors to indicate the systems to which they are requesting access and for grantors to collect the required information. Completed forms will then be triaged to the appropriate grantor to either give access or follow up with required information. This form seeks...

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Wait…It’s Not MY Grant?

May 29, 2018

Remembering back to my days as a PI, I can recall myself saying something like “yea, on my NIH grant…” when discussing my research. This may have been okay over coffee, but it is technically incorrect. We hear this confusion a lot. So, we thought it would be worthwhile to remind you about some of the respective roles of institutions and investigators working on an NIH award.

For the most part, NIH makes awards to institutions, not people. This may seem counterintuitive since the idea for the research may have come from the investigator. Why do we do it this way? The rules for...

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Changing the Status of a PD/PI: Reminder of the NIH Prior Approval Policy

May 29, 2018

Have you wondered what happens when a program director/principal investigator (PD/PI) is no longer available to serve on an NIH grant? Maybe they have accepted a position at another institution? Or perhaps they are unable to carry out their duties for some other reason?

NIH recently issued a Guide Notice (NOT-OD-18-172) to remind the community about the NIH’s prior approval policy requirements when an institution seeks to change the status of a PI or other senior/key personnel as designated  in the Notice...

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Working with Human Subjects? New Human Subjects System Replaces NIH’s Inclusion Management System

May 21, 2018

As of June 9, 2018, a new Human Subjects System will replace the Inclusion Management System (IMS) currently used for reporting participant sex/gender, race, and ethnicity information for NIH grants. The new system consolidates human subject information submitted in applications and progress reports and will be used for all human subject-related post-submission updates as of its release on June 9.

Recipients will be able to access the system through the Human Subject link that will be on both the eRA Commons Status page and in the RPPR. Investigators and signing officials will be able to...

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Now Available: Delegate Tasks When Working on Interim or Final RPPRs

May 21, 2018

The interim Research Performance Progress Report (I-RPPR) and final RPPR (F-RPPR) are submitted online through eRA Commons in the same format as the annual RPPR.  We’ve often been asked if working on I-RPPR and/or F-RPPR be delegated to an Assistant (ASST) role. We are happy to announce that, yes, it is now possible to delegate working on I-RPPR and F-RPPR to anyone with the Assistant (ASST) role.

 

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GMAS Document Management Guidelines

May 16, 2018

The following guidelines were developed by representatives from OSP, Harvard Medical School's OSR, and the Harvard Chan School's SPA office with the objective of defining a business process that supports consistent document retention practices University-wide, ensures that appropriate documentation is maintained in GMAS (the "system of record"), and enhances "findability" for our varied user base.

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Reach Out to NIH Staff – We’re Here to Help

May 9, 2018

We had the pleasure of interacting with over 900 applicants and grantees at last week’s NIH Regional Seminar on Program Funding and Grants Administration in Washington, DC. A recurring theme in many presentations was the importance of reaching out to NIH staff throughout the grant application and award process.

Most folks know to call the eRA Service Desk when they run into issues with ASSIST or eRA Commons. But, do you know where to go for other support? The...

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