FAQs

G-2-P transition - what will the revision/Action Memo look like?

  1. The University QA group has developed a process with a number of steps to help ensure that transitioned awards are captured correctly for cash management purposes. 

  2. Most impactful, the continuation funding under the new document number will need to be set-up in a new Account Group with a new Fund.

    1. A new account group will be created with the description “P-Subaccount”

    2. The new main will have the description “Main 2 P-Subaccount Transition”

    3. The new Fund number… Read more about G-2-P transition - what will the revision/Action Memo look like?

G-2-P transition - what can I do to prepare?

  1. Notify subrecipients under affected awards that the Federal award is being transitioned and appropriately modify the terms of the subaward for the transition year.

A. SPA to include the following text in the email transmitting the amendment for the FY2015 funding to the subrecipient:

“*SPECIAL NOTICE:  As you may be aware, NIH is in the process of transitioning from a pooled draw system to use of Payment Management System (PMS) subaccounts (see NIH Guide Notice NOT-OD-14-103 available at… Read more about G-2-P transition - what can I do to prepare?

G-2-P transition - what will the award look like?

  1. Rather than issuing the transitioned award as a Type 5 as we would normally expect for a noncompeting award, NIH will issue the transitioned awards as a Type 4 (funded extension).
  2. In the Notice, in the Fiscal Information section under Section 1 – Award Data, you will see that the award has received a new Document Number and the PMS Account Type will now be listed as P (Subaccount).  For example:
Previous Notice Type 4 Notice for Transitioned… Read more about G-2-P transition - what will the award look like?

G-2-P transition - how can I tell an award wil transition?

  1. As a general rule, awards for which the current competing segment was awarded prior to October 1, 2013 and that will be receiving continuation funding in FY16 (after 10/1/2015) will be affected by the transition.  This means that primarily awards receiving the 4th or 5th year of funding in a competing segment will be impacted.  You can also tell by looking at the most recent NoA.  If the award still indicates that the award is under the G (Pooled) account type (see 3.b below), the award will need to be transitioned in FY16.
  2. See also the report generated… Read more about G-2-P transition - how can I tell an award wil transition?

G-2-P transition - when will it begin?

  1. NIH began transitioning awards receiving new document numbers (Types 1, 2, 4, 6, 7, and 9) effective October 1, 2013.  Because these awards were already receiving a new document number, there is/was no need for a change in process related to award account set-up.
  2. As of October 1, 2015, NIH will begin issuing competitive revisions/administrative supplements (Type 3s) in a P subaccount, even if the parent award is still in a pooled G account.
  3. As of October 1, 2015, NIH will begin transitioning non-competing awards (Type 5s and 8s) at the time the noncompeting award is… Read more about G-2-P transition - when will it begin?

How should I now refer to HSPH?

Always refer to formerly called HSPH as the Harvard T.H. Chan School of Public Health. If there are reasons to call for a shortened name, please contact Eileen Nielsen to determine the most appropriate name usage.

When can I use Billing Agreement?

Billing Agreement (BA) is appropriate when an investigator has:

  • a dual appointment,and
  • is performing work on an awarded research grant or contract at the institution that is not the investigator's primary institution.

Please contact you SPA rep for further details.

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