Need a final invoice to close out the previous administrative segment within 60 days of the end of the FY15 budget period so that the Subaccount Transitional FFR can be prepared.
Once the new Fund has been established for the continuation funding, issue the subrecipient their continuation funding via an amendment, utilizing language and process for awards where carry-over is restricted (even if the transitioned award does not restrict carry-over).
If the prime award allows automatic carry-over, once...
Notify subrecipients under affected awards that the Federal award is being transitioned and appropriately modify the terms of the subaward for the transition year.
A. SPA to include the following text in the email transmitting the amendment for the FY2015 funding to the subrecipient:
“*SPECIAL NOTICE: As you may be aware, NIH is in the process of transitioning from a pooled draw system to use of Payment Management System (PMS) subaccounts (see NIH Guide Notice NOT-OD-14-103 available at http://...
Rather than issuing the transitioned award as a Type 5 as we would normally expect for a noncompeting award, NIH will issue the transitioned awards as a Type 4 (funded extension).
In the Notice, in the Fiscal Information section under Section 1 – Award Data, you will see that the award has received a new Document Number and the PMS Account Type will now be listed as P (Subaccount). For example:
As a general rule, awards for which the current competing segment was awarded prior to October 1, 2013 and that will be receiving continuation funding in FY16 (after 10/1/2015) will be affected by the transition. This means that primarily awards receiving the 4th or 5th year of funding in a competing segment will be impacted. You can also tell by looking at the most recent NoA. If the award still indicates that the award is under the G (Pooled) account type (see 3.b below), the award will need to be transitioned in FY16.
NIH began transitioning awards receiving new document numbers (Types 1, 2, 4, 6, 7, and 9) effective October 1, 2013. Because these awards were already receiving a new document number, there is/was no need for a change in process related to award account set-up.
As of October 1, 2015, NIH will begin issuing competitive revisions/administrative supplements (Type 3s) in a P subaccount, even if the parent award is still in a pooled G account.
As of October 1, 2015, NIH will begin transitioning non-competing awards (Type 5s and 8s) at the time the noncompeting...
Always refer to formerly called HSPH as the Harvard T.H. Chan School of Public Health. If there are reasons to call for a shortened name, please contact Eileen Nielsen to determine the most appropriate name usage.