FAQs

A consultant (or other significant contributor) on my proposal has been designated as an investigator. They can’t access the OAR system; how do they submit a COI certification?

 

 

system; how do they submit a COI certification?

If the consultant (or other significant contributor) on your proposal has been designated as an investigator, and they cannot access the OAR system, complete the following steps:

  • Complete a “person of interest” (POI) form to...
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I’m a grant manager, if my PI didn’t tell me which personnel on their grant proposal should be marked as an investigator, can I figure it out by the role they play on the grant? Is there guidance about which roles are investigators and which aren’t?

 

You should always ask the PI which personnel on their grant proposal should be marked as an investigator as, ultimately, it is the PI’s responsibility to identify other investigators on the project.

You can find additional information about who is considered an investigator under the PHS regulations in the Frequently Asked Questions posted on the NIH website (http://grants.nih.gov/grants/policy/coi/coi_faqs.htm#D). According to the NIH, investigators are any individual, regardless of title or position,...

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What back-up documentation is needed in order for an outgoing sponsored trainee billing agreement to be issued? What back-up documentation is needed in order for an incoming trainee billing agreement to be approved and signed?

In order to approve an outgoing trainee billing agreement, SPA will need the completed billing agreement template (provided by SPA) with the completed Statement of Appointment for the covered trainee.

In order to accept an incoming sponsored trainee billing agreement, SPA will need a copy of the completed Statement of Appointment for the covered trainee and for the department to confirm in writing (via email when forwarding the billing agreement for review is OK) that the information contained in the billing agreement is correct and that the department is willing to accept the...

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Will SPA process an outgoing sponsored BA4T under an advance account or when continuation funding is anticipated but not yet received?

In the case of training awards, certain appointment paperwork for the trainee is often required before the trainee can be paid (such as an appointment via xTrain for trainees on an NIH award).  Because this paperwork often cannot be submitted until an initial award or continuation funding has been received, this would prevent the billing agreement from being established.  However, each case would be handled based upon the terms of the particular training award and the risks of the situation at hand.

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