What are the criteria for when use of a billing agreement is appropriate?

A Billing Agreement is generally appropriate under the following circumstances in the case of a research award:

  • Harvard has an agreement with another institution (the affiliate hospitals, the Broad Institute, National Bureau of Economic Research (NBER)) that allows for and governs the joint appointment of faculty at the institutions.
  • PI with dual appointment status (or supporting staff member) receives salary exclusively from the non-grantee institution.
  • Research/training will be conducted at the grantee institution.
  • Reimbursement from the grantee institution for direct costs of salary and fringe benefits is requested by the non-grantee institution incurring the actual payroll cost.  If non-personnel expenses are required, a formal subcontract arrangement is necessary.