Systems

Harvard University has many applications to assist research administration. (See the Financial Systems Solutions Applications page for login links to Harvard's Financial and Reporting applications).  This site include resources, such as job aids, training, policies, and support.  Find specific login and training information about the most commonly used systems:

eCrt (Effort Certification)

ecrt (Effort Certification Reporting Technology) is Harvard University’s web-based time and effort reporting system. Please go to the Office for Sponsored Programs/Effort Reporting web page for important dates on the current Period of Performance certifications.

Effort Certification logo

An instructor-led Effort Reporting Basics class is available through the Center for Workplace Development (CWD).  Register through PeopleSoft.

Online Trainings for ecrt is available through Eureka (pin log-in required):

You can also access a copy of the slides used in the CWD training course: ecrt Basics Training

e-IACUC

IACUC (Institutional Animal Care and Use Committee) - e-IACUC is the electronic submission of protocols

Submission Instructions for Animal Protocols and Amendments

Log into e-IACUC

  • For New protocols and 3-Year Renewals
    • Input all information to the new e-IACUC form online (HMS Quad-Based Investigators ONLY)
  • For Amendment
    • Until you have completed your new or 3-year renewal in e-IACUC, all amendments should be completed on paper
  • For Annual Renewals (USDA covered species only)
    • Until you have completed your new or 3-year renewal in e-IACUC, all annual renewals should be completed on the paper form
    • Annual renewals are not required for protocols using non-USDA covered species

ESTR

ESTR is the Electronic Submission Tracking & Reporting system for Harvard Institutional Review Boards (IRBs). This system:

    • Automates the IRB submission and review processes;
    • Is a place to store and access submission documents and meeting documentation; and
    • Allows for easier reporting for business process and regulatory purposes.

Access ESTR

University Area IRB website

Longwood Medical Area IRB website

FSS ESTR Support

question icon Contact the ESTR Help Desk

GMAS (Grant Management Application Suite)

GMAS (Grants Management Applications Suite) A university-wide, web-based system for managing sponsored funding. GMAS is used to maintain proposal, award and subcontract data, activate accounts and monitor spending and approvals. It is also an online repository for storing grant-related documents.  For more help, please consult GMAS User Resources.

GMAS Basics and Requests  This hands-on class provides an introduction to Harvard’s Grants Management Application Suite (GMAS) and how to use it to manage sponsored projects. Register via the OSP Training Calendar page.

GMAS System to System  This hands-on class instructs users how to identify S2S eligibility, build   electronic forms, enter budgets, upland documents and submit to grants.gov using GMAS.  Register via the OSP Training Calendar page.

HCOM (Harvard Crimson Online Marketplace)

Harvard Crimson Online Marketplace (HCOM) is a comprehensive procure-to-pay solution where users request, approve and receive goods and services.

HCOM Shopper/Approver class – How to use HCOM as a shopper or approver.  Attendees must have log-in ability to HCOM and an understanding of Harvard’s Chart of Accounts structure.  Register through PeopleSoft.

OBI

The Oracle Business Intelligence (OBI) Enterprise Edition is a comprehensive set of enterprise business intelligence tools and infrastructure which includes: a scalable and efficient query and analysis server, an ad-hoc query and analysis tool, interactive dashboards, proactive intelligence and alerts and an enterprise reporting engine.

The OBI login link is found on the Financial Systems Solutions Applications page, under Reporting Applications.  You will need your Harvard Key.

OBI is replacing the CREW (Common Reporting Environment for the Warehouse financial reporting application. The CREW login link is also found on the Financial Systems Solutions Applications page, under Reporting Applications.  CREW is currently used for Financial Reporting, specifically the Detailed Listing Reports (DLR).  Information provided in the Detailed Listing Reports will be moved to the OBI platform.

There are several OBI online training offerings available on the Harvard Training Portal.  As new OBI dashboards become available, live classroom training is offered to current systems users.  Please find the current OBI classroom training sessions on the Events Calendar.

Wasabi

WASABI – A Harvard T.H. Chan School of Public Health custom application designed for detailed budgeting of sponsored accounts, journal transactions and creation and approval of payroll actions.

The Wasabi Basics class is required for all new SPH Wasabi users. Wasabi Hands-on Lab sessions demonstrating features of Wasabi modules.  Register on the OFS Internal Website Wasabi Training Events page.

  • Sponsored Account Maintenance and Budgets
  • Journals
  • Payroll Actions