Preparing a Proposal

Proposal information/documentation required for review

Follow funding opportunity guidelines and/or application instructions. If none exist, the Sponsored Programs Administration (SPA) office requires at a minimum these basic proposal elements:

If the proposal includes a subaward to another institution (see Subawards  for help in identifying a subaward versus a consultancy or a service contract) also include from each institution:

  • All documentation listed above
  • Institutional authorization (signature)

Each School has its own review process and time frame(HMS/HSDM) (HSPH). The deadlines have been established to factor in time to asses and address the relevance of the Provost review criteria.

If the proposal includes subawards, it is advisable to set a deadline for receipt of subaward documentation well in advance of the School’s deadline.

HMS/HSDM HSPH
In most cases, electronic or scanned versions of the documents may be emailed to SPA or uploaded into Harvard’s Grants Management Application Suite (GMAS) for review and authorization. The exception is any time the sponsor requires paper copies with original signatures. In those cases, the preferred method is to mail or hand deliver to SPA only the signature page(s). Proposal documents should be uploaded into the GMAS request record for review and authorization. If the sponsor requires paper copies with original signatures, please mail or hand deliver to SPA only the signature page(s).
If submitting a proposal electronically, please ensure all required system registrations are in place in advance of the deadline.