Will SPA process an outgoing sponsored BA4T under an advance account or when continuation funding is anticipated but not yet received?

In the case of training awards, certain appointment paperwork for the trainee is often required before the trainee can be paid (such as an appointment via xTrain for trainees on an NIH award).  Because this paperwork often cannot be submitted until an initial award or continuation funding has been received, this would prevent the billing agreement from being established.  However, each case would be handled based upon the terms of the particular training award and the risks of the situation at hand.

What are the criteria for when use of a billing agreement for trainees (BA4T) is appropriate?

A Billing Agreement is generally appropriate under the following circumstances in the case of a training award:

  • Trainee will have/has an appointment at the non-grantee institution.
  • The trainee’s Mentor has an appointment at the trainee’s institution (non-grantee) or the grantee institution.
  • Reimbursement may be requested by the trainee’s institution for the direct costs of the trainee stipend, tuition/fees, travel and training related expenses.