For subawards scheduled to receive continuation funding in FY2016 and set-up in task logic, confirm whether and how the subaward will be impacted by the transition BEFORE incurring any expenses after the end date of the FY2015 budget period. Recommend reviewing subaward, and confirming with PTE, if necessary, 60-90 days in advance of the FY2015 budget period end date. If the PTE will need us to request approval for carry-over as a result of the transition, a new subactivity for the transitioned award will be required.
Submit a request for pre-award authorization for the new P-Subaccount Fund if necessary to cover project costs incurred prior to the start date of the transition budget period. After the pre-award authorization is complete, you can process journal adjustments.
As a general rule, awards for which the current competing segment was awarded prior to October 1, 2013 and that will be receiving continuation funding in FY16 (after 10/1/2015) will be affected by the transition. This means that primarily awards receiving the 4th or 5th year of funding in a competing segment will be impacted. You can also tell by looking at the most recent NoA. If the award still indicates that the award is under the G (Pooled) account type (see 3.b below), the award will need to be transitioned in FY16.