G to P account transition

G-2-P transition - what when we are subrecipient?

For subawards scheduled to receive continuation funding in FY2016 and set-up in task logic, confirm whether and how the subaward will be impacted by the transition BEFORE incurring any expenses after the end date of the FY2015 budget period.  Recommend reviewing subaward, and confirming with PTE, if necessary, 60-90 days in advance of the FY2015 budget period end date.  If the PTE will need us to request approval for carry-over as a result of the transition, a new subactivity for the transitioned award will be required.

G-2-P transition - if I have to move costs from the old to the new account group as a result of the transition, will these journal adjustments be subject to the Cost Transfer Policy?

  1. The Cost Transfer Policy has been updated to add the following to the section regarding “Journal Adjustments Exempt from the Cost Transfer Policy if Completed within 90 Days”

    1. Adjustments of direct costs between account groups set up to comply with the DHHS G to P re-classification when:

      1. There are no carryforward restrictions

      2. It is a non-competing year

G-2-P transition - how can I tell an award wil transition?

  1. As a general rule, awards for which the current competing segment was awarded prior to October 1, 2013 and that will be receiving continuation funding in FY16 (after 10/1/2015) will be affected by the transition.  This means that primarily awards receiving the 4th or 5th year of funding in a competing segment will be impacted.  You can also tell by looking at the most recent NoA.  If the award still indicates that the award is under the G (Pooled) account type (see 3.b below), the award will need to be transitioned in FY16.
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