FAR 52.209-5 requires that Harvard obtain written certification from vendors receiving a purchase order or commitment of $25,000 and over and made with Federal funds that they have not been debarred (prohibited) from doing business with the Federal Government. A prime contractor such as Harvard, who knowingly does business with a debarred vendor, risks having its Federal contract terminated.
The buyer making the purchase is required to obtain a signed Debarment Certification Form from the vendor prior to making a purchase commitment. Typically, this is done as part of a quotation process or immediately prior to placing the order. The vendor can email, mail, or fax the completed form to the buyer. The signed debarment certification form should be retained locally along with the Vendor Justification Form for audit purposes.