The process for accepting an award involves:
- The receipt by the appropriate SPA office of the formal notice of funding from the sponsor
- The review and acceptance of the award
- The set up of the account in the Harvard Grants Management Application Suite (GMAS)
Please see the Award Receipt Process (HSPH) for the step by step procedure to follow when an award is received.
A notice of award -also referred to as notice, NOGA, NoA, contract, agreement, or award letter- is a notification from a sponsor indicating that a proposal has been funded. Notice of awards are typically received by the pre-award offices, although on occasion a PI may be notified directly.
Principal Investigators are not authorized to sign sponsored research contracts or agreements. All sponsored research agreements and contracts, if sent directly to the PI or the academic department, should be forwarded to the appropriate SPA office for review, sign-off, and processing.
The appropriate SPA office will send notification of the receipt of the award notice in an e-mail to the PI and the appropriate Department Administrator.
Before accepting an award on behalf of the University, HMS/HSDM-SPA or SPH-SPA, as appropriate, reviews all terms and conditions, regardless of the sponsor, and is responsible for negotiating appropriate remedies if an award fits into one of the following categories:
- contains provisions that are incompatible with the University’s policies on sponsored research
- inconsistent with government-wide regulations for universities (OMB Circular A-21: Cost Principles for Educational Institutions, OMB Circular A-110: Uniform Administrative Requirements for Grants and Agreements With Institutions of Higher Education, Hospitals, and Other Non-Profit Organizations, and OMB Circular A-133: Audits of States, Local Governments, and Non-Profit Organizations)
- fails to include all elements agreed upon prior to the award
- requires modification to conform to the Principal Investigator’s needs
- includes non-standard patent and/or licensing terms (may also be referred to the Office of Technology Development for assistance)
The responsibility for the review and approval of all industry-sponsored research agreements at Harvard lies with the Office of Technology Development (OTD). OTD should be consulted in the first instance when a relationship with private industry is being contemplated.