Welcome to the HLCRA Research Administration website, which provides current research administration information for faculty and staff at the Harvard Medical School, the Harvard School of Dental Medicine and the Harvard T.H. Chan School of Public Health.

New Fellowship Payments Policy

We’re pleased to announce publication of a new financial policy, Fellowship Payments and Reimbursements for Students and Non-employee Postdocs/Fellows.  The Financial Policy Office developed the policy in response to several departments’ requests for assistance around taxation of fellowships paid to students and nonemployee postdocs.  The policy provides guidance on when travel and other expenses of students/postdocs/fellows can be reimbursed without tax implications, and when these payments must be treated as gross income to the recipient.  This policy was created through a highly collaborative process with partners in the schools, Strategic Procurement, Tax Reporting, the Office of General Counsel and the Office of Sponsored Programs.  Please see the notice to the right about the upcoming information sessions.


New Requirement for Salary Journal Entries

Effective immediately, salary journals affecting sponsored accounts must include the “Period of Work Performed” (PWP) for all lines (sponsored and non-sponsored) associated with an individual HUID for the total amount being moved.

The requirement to include the Period of Work Performed on all lines will address several data issues in the ecrt Effort Reporting system.  Journals without the PWP on all lines will need to be reversed and re-posted.  Please refer to the  job aid, “Creating and Posting Payroll Journals” for assistance completing journals to include the PWP.  This job aid includes the FY15 Biweekly Payroll Calendar.

Please address any questions or concerns to the ecrt support team at ecrt@harvard.edu.

Harvard University has deployed the web-based ecrt (Effort Certification Reporting Technology) system to serve as the new tool to facilitate the effort certification and reporting process. Please go to the Office for Sponsored Programs/Effort Reporting web page for additional resources.

To access ecrt, click on the icon below:


Important Dates:

FY15 Q3 Quarterly Project Effort Certification (QPEC) – Certifications Due June 10, 2015

  • Period of Performance – FY15 Q3 – January 1, 2015 through March 31, 2015
  • Review Period – FY15 Q3 – April 20, 2015 through May 11, 2015
  • Certification Period – FY15 Q3 – May 12, 2015 through June 10, 2015


Online Training for ecrt is available through Eureka (pin log-in required):

You can also access a copy of the slides used in the CWD training course: ecrt Basics Training